Streamlining holiday cards

Over the years, the way I've done holiday cards has changed a bit. When I was a kid, my mother would design a handmade card and employ my brother and sister and me to help decorate them. These were small-batch artisanal cards, in today's parlance. When I got older and I started wanting to send my own holiday cards, I'd find cards I liked at Barnes and Noble, or, one year, Harrods, and spend Thanksgiving weekend writing unique messages to twenty or so families and friends. Now, as a business owner and married person, the list of recipients for my holiday greetings has grown somewhat, and hand writing messages, while a lovely thing to be able to do, isn't quite as practical or necessary as it once was. (In today's Facebook age, most of my relatives and friends can easily see what I've been up to over the year, should they care to.)

Our family's Christmas card from 1984.

This year I started using Send Out Cards, and I've been really happy with the product and the service. I'll be using Send Out Cards to create personalized holiday cards for everyone on my list, and it will take me probably half the time shopping for, writing, addressing and mailing cards would have.

Real Simple magazine had a great feature in the November issue regarding other online card services (unfortunately, the feature is not available online.) Send Out Cards is great, but it's fairly expensive to get started, as it is a subscription based service, with cards and postage extra. The sites Real Simple mentions just charge you for the cards you want to make. Not all of them also send the cards, like Send Out Cards does, and that's what makes a huge time difference in my opinion. Paper Culture is one that does provide this service. Among their other suggestions: Paperless Post (ecards), Shutterfly, and Tiny Prints.

Whether you are sending one holiday card or 500, it's worth looking into some of these new services.

Lelah Baker-Rabe is a Los Angeles-based professional organizer. To discuss your organizing needs, call her at 818.269.6671 or email lelah@lelahwithanh.com

Technology I'm thankful for

Thanksgiving is this Thursday. I'm thankful for so much great stuff in my life, it would take a really long blog post to document them all. So here are a few techy things that I'm thankful for that make my life and my work simpler.

• Gmail. I manage several email accounts and Gmail makes it easy to do it all from one portal. I love the labels and filters features, but most of all, I love the search function and the enormous amount of space I can take up, all for free. Gmail Labs also has some awesome add-ons that really enhance my use of basic Gmail.
• Goodreads. I really like being able to keep track of which books I've read by updating my Goodreads profile whenever I finish a book. It's a great holding place for books I want to read as well.
• Bento and Pages. These two Mac programs are a joy to use. Bento makes my financial and business tracking simple and easy to search, modify and combine. Pages makes any word processing document a pleasure to create.
• Evernote. Evernote creates searchable pdfs out of almost anything that you can look at on your computer. The free version has plenty of functionality for me, but the paid version is great, too. 

What are you thankful for this year?

Lelah Baker-Rabe is a Los Angeles-based professional organizer. To discuss your organizing needs, call her at 818.269.6671 or email lelah@lelahwithanh.com

How to fold a fitted sheet

One of the most clutter-heavy and messy parts of many people's homes is their linen closet. I avoid this clutter-trap in my own home by only having one set of sheets for each bed. You really need no more than two, so if you have more than that, consider donating some. You can save room by folding your sheets neatly and if you have no linen closet, you can store them between the mattress and box spring, just put your fitted sheet on one side and your top sheet and pillow cases on the other. I could never understand how to fold fitted sheets until I saw a demonstration of it. Here's a really good video that shows you how.



Lelah Baker-Rabe is a Los Angeles-based professional organizer. To discuss your organizing needs, call her at 818.269.6671 or email lelah@lelahwithanh.com

DIY desk

I have a much bigger space for my desk area in my new place than in my old. The desk I've been using for over five years swims in this space, and I have plastic file boxes just hanging out beside it, looking ugly, that hold the majority of my business papers and office supplies. I also have a lot of books that became homeless when the most of the bookshelves landed in my husband's office, and he decided, quite understandably, that he didn't want a ton of romance novels in his work area. 

I decided I wanted to upgrade my desk and incorporate bookshelves. I've often wanted just a simple large surface for my computer, inbox and printer with some space for writing or other small projects. I sketched a design and ran it by my dad and my brother, who are pretty handy. They also have saws and other tools and a workspace; I have a semester of woodshop under my belt. Granted, that was in 1996, but I think the principles still hold. By the way, practical classes in junior high and high school are not always required, but they are really invaluable, especially for kids who read a lot. Anyway. Here's my sketch of the bookshelves, which will support desk surface. We're going to take a team approach to building this thing when I'm home for Thanksgiving. I'll let you know how it turns out!

Lelah Baker-Rabe is a Los Angeles-based professional organizer. To discuss your organizing needs, call her at 818.269.6671 or email lelah@lelahwithanh.com

Organizer's Blog Digest: Thanksgiving 2010

Here are some excellent posts from around the web that might help you as you plan and execute this year's Thanksgiving day.

Lelah's 2009 Thanksgiving dinner plate before.

Lelah's 2009 Thanksgiving dinner plate after.

Real Simple magazine had a great recipe section devoted to Thanksgiving recipes in November's issue. Here is their comprehensive timeline/checklist for planning for the holiday.

The New York Times has a beautiful spread of vegetarian and vegan dishes that would be fantastic additions to any Thanksgiving table.

Lauri Ward, of Use What You Have decorating, posted about the benefits of cleaning out your kitchen clutter before Thanksgiving dinner. Her point that "if you haven’t put the stuff to use in half a decade do you think you’re going to start on November 25th?" is well taken. I say, don't stop there. If you decided to keep it because you thought you might use it for holiday prep or presentation, and you didn't, then let it go without a second thought.

Last year's blog digest on this same topic is evergreen. Here it is for more links.

Happy Thanksgiving!

Lelah Baker-Rabe is a Los Angeles-based professional organizer. To discuss your organizing needs, call her at 818.269.6671 or email lelah@lelahwithanh.com

A year ago: clutter-free gifts revisited

Last year I wrote no less than nine separately themed clutter-free gift idea posts. I have linked to them all below. Why is it nice to consider going clutter-free when giving gifts? Quite simply, though we all like receiving and giving gifts as a way to signify many complex social relationships, things do not make people happy.  For the receiver, the experience of anticipating and opening a gift is sometimes more pleasurable than the gift itself. For the giver, selecting, wrapping and watching the gift being opening is more enjoyable than the knowledge that whatever was given is being used or appreciated. So, if the thing is not that important, why give something practically guaranteed to end up in a landfill one day? Contribute to a rich life experience and consider your alternatives. Many clutter-free gifts are also low-waste gifts as they get used up or are intangibles like memberships or experiences that create memories instead of trash.

Also, if you are starting to plan for winter holiday gift giving, take note that the number of shopping days between now and Christmas is 42 and Hanukkah is right around the corner - only 19 shopping days there.

Clutter-free gifts:

Financial and charitable gifts

Gifts of experiences

Consumable gifts

Romantic gifts

Gifts of education

Service-related gifts

Meaningful gifts

Technology-related gifts

Gifts of memberships

About clutter-free gifts

Lelah Baker-Rabe is a Los Angeles-based professional organizer. To discuss your organizing needs, call her at 818.269.6671 or email lelah@lelahwithanh.com

My egg-breaking moment

My friend Susan Baker, aka The Escape Hatcher, has a wonderful series on her website where she profiles local business people and asks them to share either an "egg breaking" or "lemonade making" moment from their business lives, so others can learn from the tough decisions that they had to make. I shared one of my early egg breaking moments with Susan last summer, but never posted the video here, so here it is.



Lelah Baker-Rabe is a Los Angeles-based professional organizer. To discuss your organizing needs, call her at 818.269.6671 or email lelah@lelahwithanh.com

NaNoWriMo Survival Tip

We're one week into National Novel Writing Month (NaNoWriMo). If you are still writing, congratulations! I was on track until yesterday, when I didn't write at all and now I'm suddenly a day behind. But, there are still 22 days left to get to 50,000 words and I know I can do it. Here is one of my personal favorite tips for getting through the month with your word count high.

To stay focused while writing, I have a specific writing playlist in my iTunes. The value of this is fourfold:

1. When I hear the songs (always played in the same order) I know it is writing time, and Pavlov's dog-like, I want to write. 
2. They length of the playlist helps me keep track of how much, or how little, time I've spent writing and I can tell myself I'll keep going just through the next Broken Bells track.
3. If I need a little extra motivation, I'll buy a new song I like on iTunes, and put it in my writing playlist. The only way I'll let myself listen to it is on the playlist, and I don't listen to the playlist when I'm not writing, so it's like a little reward.
4. I'll add certain songs to my playlist if I think they will help inspire some part of the writing process, so if I character mentions a certain song, I'll do my best to add it. The playlist becomes tailored the novel I'm writing, and I get to start over again when I start a new one.

What strategies do you have to keep focused when you are doing a task that takes time and energy, that perhaps you don't always want to do?

Lelah Baker-Rabe is a Los Angeles-based professional organizer. To discuss your organizing needs, call her at 818.269.6671 or email lelah@lelahwithanh.com

A year ago: unholidays and clutter-free gifting

November is zooming along and many of us have started to let the idea of the winter holidays creep into our consciousnesses. Thanksgiving is a mere three weeks away. Last year at this time I wrote about the fun you can have by creating your own holiday, or choosing a less widely celebrated one to be your annual entertaining ritual as a way to spread out the fun (and stress) of the holiday season.

I also posted the first of what seemed like endless entries about clutter-free gifts. These ideas, broken down into general categories, are good year round for any gift-giving situation. I'll be reposting them in one giant roundup later in the month, but you can check out the full list of them here, if you want to get a jump-start on brainstorming.

Also, I'd like to take this opportunity to throw out a few things you might not want to get the clutter-conscious person (unless they expressly ask for such items):

• Magazine subscriptions will add to their reading pile and keep coming every month
• Live plants create work and possible stress if they are not good at taking care of living things
• Fancy foodstuffs or alcohol if they are not foodies or drinkers, they will just gather dust or be regifted

Creative Commons photo posted to Flickr by chatirygirl

Lelah Baker-Rabe is a Los Angeles-based professional organizer. To discuss your organizing needs, call her at 818.269.6671 or email lelah@lelahwithanh.com

Shortcuts

If you are on your computer a lot (and who among us isn't?) you can use keyboard and mouse shortcuts to streamline repetitive tasks and save yourself a few seconds here or there. These conveniences really add up to time and energy saved.

There are lots and lots of these, plus ones you can customize for yourself. Here are the ones I use most frequently on my Mac:

• Middle mouse button: click on a link and it opens in a new tab. Click the tab and it closes. Huge timesaver! (If you do not have an external mouse or a mouse with three buttons, get one immediately.)
• Command L: selects whatever is in your url bar. I use this in combination with copy (command c)  and paste (command v) all the time.
• Command R: refreshes the browser page you are on, much easier than getting your mouse up the refresh button on the toolbar.
• Command M: minimizes your browser window. If I have a lot of open windows, this one saves me from having to click in the little x at the top left.
• Command S: always a good one when you are in a word processing document. Even though most programs automatically save frequently now, you can avoid trouble by assiduously saving your work.
• Command Z: undo! This is one of the most important shortcuts there is, and it works in a variety of situations. I love using it when I'm composing an email in Gmail. It also astounds me how many people are not aware of it! Learn it, use it, love it. 

Lelah Baker-Rabe is a Los Angeles-based professional organizer. To discuss your organizing needs, call her at 818.269.6671 or email lelah@lelahwithanh.com

Converting memories

Last week I helped a client convert  a bunch of old 8mm reels to a digital format. I took them to a post house in Hollywood called Visual Image and they did a fantastic job of converting the old format into digital files which they put right on my client's hard drive, as well as burning a DVD with all the files. Each 50-foot reel translates into about 3 minutes of video. The price was fair and the quality of the work was great.

What was so fun about this process is that after very little effort (driving to Hollywood twice to drop off and pick up the reels) my client had a simple way to view the memories captured on the film. She was delighted with the results, and she felt like she had accomplished something with a box of film that had been just sitting on a shelf for years.

Sometimes it's quite simple to take something causing you stress (however low level it might be) and turn into a source of pleasure and satisfaction.

Another reputable source for turning 8mm into DVDs is just8mm.com, though I haven't used them myself.

Creative Commons photo posted to Flickr by Bev Sykes

Lelah Baker-Rabe is a Los Angeles-based professional organizer. To discuss your organizing needs, call her at 818.269.6671 or email lelah@lelahwithanh.com