Monday, September 21, 2009

Tips and Tools: Informative notes

When you are filing something away—whether it is an invoice, photograph or business card—you always think you’ll remember what service you invoiced for, who that guy standing next to your sister in the photograph is, and which florist handed you her card at your last business mixer. But more often than not you won't remember that information a week, let alone a year, down the line.

So, when you’re doing the action of filing, take an extra second and a permanent marker to write as much extra info on the item as you can to give yourself context in the future when you need to recall information about it. That extra information will help you decide if you want to keep the invoice, will help you (and your kids, and your grandkids!) know that that guy was your sister’s friend Juan, and will help you remember that you met the florist at the business mixer in the fall of ’09 and she said she’d give you 15% off if you used her services. The added notes will also make it easier to decide if it’s okay to let go of that item when you’re paring down your files, your photos or your business cards.

So, keep a pencil and Sharpie always at the ready and mark down names, dates, events, descriptions and even a “discard after” date if you are really feeling confident!

Lelah Baker-Rabe is a Los Angeles-based professional organizer. To discuss your organizing needs, call her at 818.269.6671 or email

No comments:

Post a Comment